Automate invoice processing, end to end
From inbox to ledger, we turn accounts payable into a governed, hands-off flow: capture every invoice, validate it, match it to the PO and receipt, route exceptions, and post the clean ones automatically.
Where invoice processing quietly costs you
Most AP teams still re-key invoice data, chase approvals over email, and reconcile mismatches by hand. It is slow, error-prone, and it buries the exceptions that actually need a person.
What we automate
- Capture invoices from email, PDF and supplier portals
- Extract line items, totals, GST and supplier details
- Three-way match against purchase orders and receipts
- Route approvals with reminders and clear ownership
- Flag duplicates, price variances and missing POs as exceptions
- Post approved invoices into your ERP or finance system
Estimate your savings
Estimate based on roughly 85% of this work automated. Real results depend on the process.
Get a tailored estimate →A real build
A real accounts-payable build.
Leibler Yavneh College Independent school · Accounts payable
When we first considered AI-based automation opportunities we did so with a degree of skepticism. Group Elephant has powerfully demonstrated the potential for achieving significant efficiency gains.
The challenge
One of Melbourne's leading independent schools processes thousands of payables invoices a year across its teaching and administrative functions. The work was heavily manual and email-based.
What we built
- AI-powered extraction of supplier details, invoice dates, amounts and tax from every invoice
- Automatic matching and routing of known vendors
- New vendors separated for review, approval and expense-account coding
- Stronger controls across the whole payables process
Outcomes
- Processing effort and time reduced dramatically
- Controls fortified across accounts payable
- On track to comfortably beat the projected payback period
- Now exploring further AI automation across other functions
Good to know
Can you read invoices that are not in a standard format?
Yes. We combine layout rules with AI extraction to handle varied supplier formats, and route anything low-confidence to a person rather than guessing.
Does this replace our finance system?
No. We automate across the tools you already run and post clean, approved data into them. We are vendor-neutral.
How do approvals and controls work?
Approvals follow your rules with reminders and a full audit trail. Exceptions like duplicates, price variances and missing POs are held for review, never pushed through silently.
Bring one process. Leave with a sharper path.
Tell us about the invoice processing process (the current steps, the systems involved, the volume and the pain level) and we'll come back with a clear, practical path forward.